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Human Resources Coordinator
Job Description
Cayan is looking to add a Human Resources Coordinator to fill a critical role within our growing organization. Reporting to the Director of Human Resources, the HR Coordinator is responsible for helping to provide administrative support to the Human Resources Team for our Boston, Arizona, Belfast locations and our remote employees.
We are looking for a detail oriented individual with appropriate HR experience, preferably in a high growth fast paced environment.
We are looking for a detail oriented individual with appropriate HR experience, preferably in a high growth fast paced environment.
Roles and Responsibilities
Consultation to CAYAN Employees
- Provide consultation to employees on human resources in helping to develop a culture that enables employees to perform in accordance with the company’s mission and policies.
- Effectively help to administer support to the Human Resources Team on all HR related matters and perform customer service functions by answering employee request and questions.
- Responds to inquiries regarding HR policies, procedures, and benefit programs
- Keeps personnel records and I-9 files to ensure legal compliance.
- Coordinate annual benefit enrollment process for organization.
- Help to deliver HR support in a manner that continues to be foster a positive employer-employee relationship and promote a high level of employee morale and motivation.
- Responsible for providing up-to-date expertise on human resources best practices and legal obligations.
- Serve as the payroll back-up
- Provide consultation to employees on human resources in helping to develop a culture that enables employees to perform in accordance with the company’s mission and policies.
- Effectively help to administer support to the Human Resources Team on all HR related matters and perform customer service functions by answering employee request and questions.
- Responds to inquiries regarding HR policies, procedures, and benefit programs
- Keeps personnel records and I-9 files to ensure legal compliance.
- Coordinate annual benefit enrollment process for organization.
- Help to deliver HR support in a manner that continues to be foster a positive employer-employee relationship and promote a high level of employee morale and motivation.
- Responsible for providing up-to-date expertise on human resources best practices and legal obligations.
- Serve as the payroll back-up
HR Team Support
- Updates HR spreadsheets and online tools with employee change requests while processing necessary paperwork
- Assists with processing of terminations
- Assists with the preparation of performance management
- Assists HR team with various research projects and/or special projects
- Assists with recruitment and interview processes
- Schedules interviews as needed by the HR Team
- Maintains appropriate employee files
- Prepares necessary correspondence as needed
- Updates HR spreadsheets and online tools with employee change requests while processing necessary paperwork
- Assists with processing of terminations
- Assists with the preparation of performance management
- Assists HR team with various research projects and/or special projects
- Assists with recruitment and interview processes
- Schedules interviews as needed by the HR Team
- Maintains appropriate employee files
- Prepares necessary correspondence as needed
Performance Management
- Assess, implement and help to manage performance review process.
- Help to develop and implement performance review training for staff and management to deliver clear, honest and legally compliant reviews.
- Assess, implement and help to manage performance review process.
- Help to develop and implement performance review training for staff and management to deliver clear, honest and legally compliant reviews.
Compensation and Benefits
- Assist with annual staff budgeting and compensation and benefits benchmarking. Provide supporting data to the HR Team
- Help to administer employee benefit program responsibilities by directing the administration of the health, life, STD/LTD, COBRA and FMLA.
- Facilitates the company 401(K) and FSA plans.
- Administer and manage MBTA pass program.
- Develops and provides benefits orientation and other on-going benefits training.
- Assist with annual staff budgeting and compensation and benefits benchmarking. Provide supporting data to the HR Team
- Help to administer employee benefit program responsibilities by directing the administration of the health, life, STD/LTD, COBRA and FMLA.
- Facilitates the company 401(K) and FSA plans.
- Administer and manage MBTA pass program.
- Develops and provides benefits orientation and other on-going benefits training.
Employee Communication and Employee Engagement
- Ensure proper and timely employee communication through various means – including town halls preparation and written communication.
- Foster an environment of engaged and motivated employees.
- Ensure proper and timely employee communication through various means – including town halls preparation and written communication.
- Foster an environment of engaged and motivated employees.
Organizational Planning and Design
- Participate in the organizational planning and design that evaluates structure, job design, and capacity forecasting throughout the company. Coordinate activities across division lines. Evaluates plans and changes to plans. Makes recommendations to VP of HR.
- Facilitate succession planning throughout the company. Coordinates activities across division lines. Evaluates plans and changes to plans. Makes recommendations to VP of HR.
- Participate in the organizational planning and design that evaluates structure, job design, and capacity forecasting throughout the company. Coordinate activities across division lines. Evaluates plans and changes to plans. Makes recommendations to VP of HR.
- Facilitate succession planning throughout the company. Coordinates activities across division lines. Evaluates plans and changes to plans. Makes recommendations to VP of HR.
Training and Employee Development
- Develop and implement training programs to ensure proper employee development and skill development.
- Conduct supervisor and staff employment practices training as necessary.
- Train, support and guide managers by ensuring regular discussions take place regarding performance objectives, implementation of skill plans and long term career development of staff.
- Conduct human resources on-boarding training for new hires and promotions.
- Ensure that all human resources training modules are accurate, current and well-presented.
- Develop and implement training programs to ensure proper employee development and skill development.
- Conduct supervisor and staff employment practices training as necessary.
- Train, support and guide managers by ensuring regular discussions take place regarding performance objectives, implementation of skill plans and long term career development of staff.
- Conduct human resources on-boarding training for new hires and promotions.
- Ensure that all human resources training modules are accurate, current and well-presented.
Policies and Procedures
- Recommend, implement and maintain the administration of all human resource policies and procedures for the company.
- Review and approve all professional development policies and procedures to ensure human resource objectives are met.
- Ensure job descriptions for all positions are legally compliant, accurate and up-to-date.
- Recommend, implement and maintain the administration of all human resource policies and procedures for the company.
- Review and approve all professional development policies and procedures to ensure human resource objectives are met.
- Ensure job descriptions for all positions are legally compliant, accurate and up-to-date.
Compliance with Laws and Regulations
- Comply with legal requirements and government reporting regulations affecting human resources function (e.g., OSHA, EEO, ERISA, Wage & Hour). Monitor exposure of the company. Direct the preparation of information requested or required for compliance. Approve all information submitted. Act as primary contact with outside counsel and government agencies.
- Protect the interests of employees and the company in accordance with company human resources policies and governmental laws and regulations.
- Approve recommendations for terminations. Review employee appeals through complaint procedure.
- Comply with legal requirements and government reporting regulations affecting human resources function (e.g., OSHA, EEO, ERISA, Wage & Hour). Monitor exposure of the company. Direct the preparation of information requested or required for compliance. Approve all information submitted. Act as primary contact with outside counsel and government agencies.
- Protect the interests of employees and the company in accordance with company human resources policies and governmental laws and regulations.
- Approve recommendations for terminations. Review employee appeals through complaint procedure.
Employee Relations
- Provide advice and counsel to managers and management team in the resolution of employee questions related to HR policies and procedures.
- Assist in the hiring and termination of all employees.
- Assist with the conduct of investigations when employee complaints or concerns are brought forward.
- Provide employment referrals and verifications.
- Provide advice and counsel to managers and management team in the resolution of employee questions related to HR policies and procedures.
- Assist in the hiring and termination of all employees.
- Assist with the conduct of investigations when employee complaints or concerns are brought forward.
- Provide employment referrals and verifications.
Qualifications
The ideal candidate will have the following education, skills and experience:
- 3 years of relevant working experience in a high growth environment.
- Degree with an emphasis on human resources, organizational development or other relevant discipline.
- Knowledge of human resources and labor related laws and regulations and comprehensive understanding of human resource principles.
- Excellent problem solving skills, strong verbal/written communication, presentation and facilitation skills.
- Demonstrated ability to communicate effectively, and clearly, with employees at all levels within the organization.
- Proficient in Microsoft Office systems; Outlook, Word, Excel, PowerPoint.
- 3 years of relevant working experience in a high growth environment.
- Degree with an emphasis on human resources, organizational development or other relevant discipline.
- Knowledge of human resources and labor related laws and regulations and comprehensive understanding of human resource principles.
- Excellent problem solving skills, strong verbal/written communication, presentation and facilitation skills.
- Demonstrated ability to communicate effectively, and clearly, with employees at all levels within the organization.
- Proficient in Microsoft Office systems; Outlook, Word, Excel, PowerPoint.
Experience
- The ideal candidate will possess strong instincts and operational experience in an HR function within a high growth technology start-up.
- The successful incumbent must possess the proven ability to advise and guide the management in strategic planning and execution and manage results to stated objectives. This individual must be results-oriented with strong operational, analytical, strategic planning and problem solving skills, with the ability to view HR implications from a variety of perspectives.
- The ideal candidate will possess strong instincts and operational experience in an HR function within a high growth technology start-up.
- The successful incumbent must possess the proven ability to advise and guide the management in strategic planning and execution and manage results to stated objectives. This individual must be results-oriented with strong operational, analytical, strategic planning and problem solving skills, with the ability to view HR implications from a variety of perspectives.
Go to the following page company and apply
Go to the following page company and apply
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